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Government Purchase Card (GPC) Program
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Best practices for managing a purchase card program:

  • Engage management at the highest levels.
  • Train A/OPCs and cardholders.
  • Review credit limits and lower as appropriate.
  • Use the bank’s Electronic Access System (EAS), data mining tools, and agency/ organization technology to run reports for monitoring questionable transactions.
  • Provide the GSA SmartPay2 card-sized booklet, “Helpful Hints for Purchase Card Use”, with each cardholder application.
  • Publish frequently asked questions (FAQs) related to the purchase card on your agency’s/ organization’s website.
  • Create a monthly newsletter to reinforce agency/ organization charge card policies and procedures.
  • Monitor spend by developing ad hoc reports that can be generated via Electronic Access Systems (EAS).
  • Perform an annual review of all issued cards to determine if each cardholder meets the criteria for continued participation in the federal government purchase charge card program.
  • Provide comprehensive face-to-face cardholder training as orientation for new cardholders.
  • Address standards of conduct/ethics and clearly state consequences for misuse.
  • Discuss agency/organization policy.
  • Ensure cardholders and A/OPCs fulfill the required refresher training requirements at a minimum every three years, or more frequently as per agency/ organization policy.
  • Ensure that training is easily accessible.

 


*** POLICIES AND GUIDELINES***

 TRAINING SLIDES:

          GPC Program

          Ethics

 

ON LINE TRAINING:

US Bank ACCESS Online Training (External Site)

US Bank: Password for Training

US Bank: How to Enroll for Training

US Bank: How to Get a Quick Answer

 

Government Purchase Card On-Line Training (PCOLS)

 

Mandatory BPA Office Supplies Vendors

 

Office Supplies Mandatory BPA

 

 

Class Schedule

 

Audit Schedule

 

Cardholder Application Package

 

Billing Official Application Package

 

PERTINENT FORMS:

Army GPC SOP

MICC GPC SOP

MICC HQ GPC SOP

Regulations /Memos

          NTC 715-5

          Coin Purchases

          Training

 

Dept. ARMY GPC SOP

HELPFUL GPC WEBSITES:

NEW! DLA Search for NSNs (Website)

DoD EMall Training (Mandatory Source)

UNICOR Federal Prison Industries

AbilityOne Priority Source Program

Buying Green (Federal Recycling Program)

General Services Administrations (GSA)

GSA Advantage Search

GSA Advantage e-Buy

General Accounting Office (GAO)

DOD Mandatory DAU Purchase Card Training

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